Articles of Organization
Jacksonville North Pulaski Band Boosters
We, the undersigned, in order to form an organization for the purpose stated, under and pursuant to the provisions of Section 501 (c) (3) of the Internal Revenue Code, do hereby certify as follows:
FIRST: The name of this organization is: “Jacksonville North Pulaski Band Boosters”
SECOND: The nature of the organization and the objects or purposes proposed to be transacted, promoted or carried on by it, are as follows, to-wit:
(a) Support the efforts of the Jacksonville High School Band, Jacksonville Middle School Bands, its directors and members.
(b) To provide financial support through sales of goods from the concession stands, annual projects and other sources of financial assistance.
(c) To borrow money in such amount, for such times and upon such terms and occasions as is deemed wise and expedient.
(d) To enter into, make and perform agreements with any person, firm or association to meet the requirements of the organization.
THIRD: The period of existence of this organization shall be perpetual.
FOURTH: The principal place of business of this organization shall be located in the Jacksonville High School Band Room, 2400 Linda Ln, County of Pulaski, in the City of Jacksonville, Arkansas.
FIFTH: The name of the agent of this organization shall be designated as the incumbent Band Director, whose address is designated in FOUR above.
SIXTH: The Executive Board of this organization shall adopt such By-Laws, as they deem appropriate, not contrary to any law, for the conduct of this organization.
SEVENTH: No part of the net earnings of the organization shall insure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth. No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
EIGHTH: Upon the dissolution of the organization, the Executive Board shall, after paying or making provisions for the payment of all of the liabilities of the organization dispose of all the assets of the organization exclusively for the purpose of the organization in such a manner, or to such organization(s) organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization (s) under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization(s) as said Court shall determine, which are organized and operated exclusively for such purposes.
NINTH: The association is organized and operated exclusively for charitable and educational purposes and to support by funding the efforts of the Jacksonville High School, and Jacksonville Middle School Bands and no part insures to the benefit of any private shareholder or individual.
TENTH: Membership of the Jacksonville North Pulaski Band Boosters shall consist of the parents of all band students, band students, band director, and any other interested party.
ELEVENTH: Voting Members are defined as: parent and/or guardian of band students, band students, the band directors. Voting rights will be limited to 2 adult votes per family.
ARTICLE I – NAME
The name of this organization shall be the Jacksonville North Pulaski Band Boosters.
ARTICLE II – PURPOSE
The purpose of this organization shall be to aid the administration in support of the bands financially, to lend moral support, and to arouse public interest.
ARTICLE III – GOVERNMENT AND OFFICERS
SECTION 1: The monthly meeting of the Band Boosters for conducting a business meeting will be held in the Jacksonville High School Band Room, Jacksonville Middle School Band Room, or place designated by the President of the organization on the second Monday of each month.
SECTION 2: Special meetings of the Executive Board may be held upon the call of the President. The time and place will be announced prior to the scheduled meeting.
SECTION 3: Special committees shall be appointed by the club president as needed and shall consist of three or more members.
SECTION 4: Meetings of the parents shall be presided over by the President of the organization, or such officer as may be named for the purpose, or if no such officer is present, a chairperson can be elected at the meeting. The secretary of the organization shall act as secretary of such meetings.
SECTION 5: The affairs of this organization shall be managed by the Executive Board, which will consist of a President, Vice President, Secretary, Treasurer, and Concessions Chairperson. A majority of the Board shall constitute a quorum for the transaction of all business. Vacancies on the Board, however arising may be filled by the Board at any meeting, or if not filled by the Board may be filled at a meeting of the band boosters. Any of the board may be removed for cause by vote of the boosters of the organization.
SECTION 6: Election of the executive board will take place during the month of April of each year for the following school year. Anyone that wants to be considered for an officer role must be in attendance at the March meeting to declare their intents. During the month of May outgoing officers will hand off any/all information regarding their postion(s) to the incoming elected officers.
SECTION 7: The executive board is authorized to select such depositories as they shall deem proper for the funds of the organization, or may authorize the proper officers to do so. All checks and/or drafts against such deposited funds shall be signed by at least two officers to be specifically named by the board.
SECTION 8: Duties and responsibilities of each position will be attached to these By-Laws.
SECTION 9: These By-Laws may at any time be amended or added to or any part thereof repealed by affirmative vote of a majority of the Executive Board given at a duly convened meeting of the Board and Boosters.
ARTICLE IV – DUTIES AND POWERS OF OFFICERS
SECTION 1: The President shall preside over the Band Boosters meetings, special meetings and Executive Board meetings; appoint committees, sign various certificates, statements, and reports, required to be filed, with state or federal governments; make sure that all recommendations and resolutions of the Boosters and Board are carried into effect; determine the needs of the organization for a continued and smooth operation in the assistance of the band program; shall sign with one other designated officer all money transactions involving accounts payable. The President must have a student in the high school or middle school band and at least one year experience in the band boosters.
SECTION 2: The duty of the Vice President is to support the President in Booster business, determine the needs of the organization for a continued and smooth operation in the assistance of the band program; shall sign with one other designated officer all money transactions involving accounts payable. They are responsible for getting workers for the concession stand as well as communicating messages out to parents through various methods. The Vice President must have a student in the high school or middle school band.
SECTION 3: The duties of the Secretary shall be to keep a record of all meetings of the Jacksonville North Pulaski Band Boosters; take charge of all correspondence; write and send “Thank You” notes, as needed. The Secretary may have a student in either the high school or middle school band.
SECTION 4: The Treasurer shall care for all funds of the organization; deposit funds and maintain bank accounts of monies received in such banks as the Board may direct; keep books, giving a full and accurate account of monies received and paid by this organization; exhibit books and records to the organization and board as requested; receive and give receipts for monies due and payable to the organization; render statements of the condition of finances at all regular meetings, and a full annual report at the close of the school year; advise the organization and Board in regard to financial matters; shall sign with one other designated officer, all money transactions involving accounts payable; secure change for the concession stand. The Treasurer must have a student in the high school or middle school band and at least one year of experience in the booster club.
SECTION 5: The Concessions Chairman shall prepare the concession stand for each event; purchase adequate supplies and food; recruit volunteers, oversee and train workers for efficiency and safety; assure health codes are followed; turn over all monies to the Treasurer. The Concessions Chairman is responsible for tracking all volunteer hours associated with this committee and turning them in to the Secretary.
SECTION 6: The Band Directors shall, as Agents, coordinate all requirements for assistance through the Booster President or Vice-President via e-mail. These requests consist of, but are not limited to, monies, purchases, instruments, instrument repair, student rewards, etc. Any requests over $200.00 must go before the Executive Board for a vote. These requests will be submitted to the Board via e-mail no less than three (3) days prior to the next Booster Meeting. Band Directors are authorized to serve as coordinators of money making projects and are to ensure that all monies are turned over to the organization’s Treasurer for prompt deposit.
ARTICLE V — COMMITTEES
SECTION 1: The Executive committee shall consist of regularly elected officers and the Band Directors.
SECTION 2: The Publicity Chairman shall be in charge of all publicity; radio, television and newspaper media; videotaping, or securing someone to video tape, band members during performances or other times for the purpose of obtaining footage. The Publicity Chairman is responsible for tracking all PALS hours associated with this committee and turning them in to the Secretary.
SECTION 3: The Transportation Chairman shall assure the equipment trailer is ready for transportation of band instruments before each use; select drivers; assist the band directors in the supervision of the student loading crew; will assure first aid kits are available. The Transportation Chairman is responsible for tracking all PALS hours associated with this committee and turning them in to the Secretary.
SECTION 4: The Chaperone Chairman will prepare a chart for persons to sign-up who are willing to act as a chaperone; will maintain a current (and reserve) list of persons who have signed up to chaperone; will remind chaperones of times they have committed. The Chaperone Chairman is responsible for tracking all volunteer hours associated with this committee and turning them in to the Secretary.